Salary Certificate Format UAE: A salary certificate is one of the most frequently requested documents by employees in the UAE. Whether it’s for visa processing, bank loans, tenancy contracts, or personal references, this document must be accurate, professional, and aligned with UAE labour regulations.
In this guide, we provide everything employers and HR professionals need to know about the salary certificate format UAE, including structure, legal compliance, sample templates, and use cases.
Salary Certificate Format UAE—Employer Sample & Guidelines for 2025
What Is a Salary Certificate?
Salary Certificate Format UAE: A salary certificate is a formal document issued by an employer to confirm the employment details and monthly salary of an employee. It is usually addressed “To Whom It May Concern” and must be
Printed on the official letterhead
Signed and stamped by the company
Issued upon the employee’s request
It serves as proof of income and is commonly requested by:
Banks and financial institutions
Government agencies
Embassies
Landlords and real estate firms
Components of a Salary Certificate Format UAE
Salary Certificate Format UAE: The standard salary certificate format UAE includes the following sections:
| Field | Description |
|---|---|
| Company Letterhead | Company name, logo, address, contact details |
| Date of Issuance | Date on which the certificate is generated |
| Salutation | “To Whom It May Concern” or specified recipient |
| Employee Name | Full name of the employee |
| Employee ID (optional) | Internal ID for reference |
| Job Title | Designation/position within the company |
| Joining Date | Employment start date |
| Employment Type | Full-time, part-time, or contractual |
| Monthly Salary (Breakdown) | Basic, housing, transport, other allowances |
| Total Gross Salary | Sum of all fixed monthly components |
| Purpose (optional) | e.g., “for bank loan application” |
| Statement of Employment | Confirmation that the employee is currently employed |
| Authorized Signatory | Name, designation, signature |
| Company Stamp | Round stamp with license number (required in UAE) |
Sample Salary Certificate Format UAE (Template)
[Company Letterhead – Logo, Address, Contact Info]
Date: 23 May 2025
To Whom It May Concern
This is to certify that Mr. Ahmed Farooq (Employee ID: 1087) is currently employed with XYZ General Trading LLC, Dubai, UAE, as a Sales Executive since 15 March 2021.
His monthly remuneration is as follows:
Basic Salary: AED 4,000
Housing Allowance: AED 1,500
Transport Allowance: AED 500
Other Allowance: AED 500
Total Gross Salary: AED 6,500 (Six Thousand Five Hundred Only)
This certificate is issued at the request of the employee for the purpose of personal bank loan application.
Yours sincerely,
[Authorized Signatory]
HR Manager
XYZ General Trading LLC[Company Stamp]
Common Use Cases in the UAE
Here’s where a salary certificate is often needed:
Bank Loan/Credit Card Applications
Proof of income is mandatory for financial products
Tenancy Contracts
Landlords request proof before signing rental agreements
Visa Sponsorship
Required when sponsoring family members under your visa
School Admissions
Some schools require proof of parental income
Government Requests
Emirates ID, medical insurance, and other official procedures
Legal Considerations for UAE Employers
Salary Certificate Format UAE: In the UAE, salary certificates are not regulated by MOHRE, but they must reflect truthful and verifiable data based on
The employee’s current payroll
Their employment contract
Valid trade license of the company
Falsifying a salary certificate is considered fraudulent and can lead to:
Financial penalties
Blacklisting of company license
Legal action from banks or authorities
What’s Not Included in a Salary Certificate Format UAE?
A salary certificate does not include:
Bonuses (unless fixed and monthly)
Gratuity or end-of-service calculations
Past employment history
Performance reviews
Deductions like loans or advances
These are covered in documents like
Salary slips (Payslips)
Salary Transfer Letters (addressed to a bank)
Difference Between Salary Certificate and Salary Slip
| Feature | Salary Certificate | Salary Slip |
|---|---|---|
| Purpose | General income proof | Detailed monthly payroll |
| Format | Letter format | Tabular payroll format |
| Issuer | HR/Management | Payroll department |
| Frequency | On demand | Monthly |
| Includes Deductions | No | Yes |
| Used for Banks/Visa | Yes | Occasionally |
Employer Best Practices
To stay compliant and professional, companies in UAE should:
Use Standard Templates
Maintain a consistent format across departments
Limit to One Request per Month
Prevent misuse of salary certificates
Digitize with HRMS
Use software to generate salary certificates with approval workflows
Maintain Copies
Archive all issued certificates for record-keeping
Avoid Signing Blank Letters
Only issue certificates with full context and intended purpose
Can Employees Request Multiple Certificates?
Yes, employees can request salary certificates as needed, but companies have the right to
Set internal limits on frequency
Require a written request form
Deny if purpose is not justified
For example, applying for multiple loans simultaneously can trigger suspicion from banks, and companies should act responsibly when issuing such documents.
How MahadHRC.ae Can Help
As your trusted HR and compliance partner, MahadHRC.ae provides:
HR documentation services
Custom salary certificate templates
Employee record audits
Labour law training and advisory
If you need help standardizing your salary certificate format UAE or automating document generation, our HR consultants are ready to assist.
Conclusion
Salary Certificate Format UAE: A properly structured salary certificate format UAE helps employers support their staff’s professional and personal needs. Whether it’s for a visa, bank loan, or rental agreement, this document must reflect transparency, compliance, and professionalism.
Employers should implement formal processes for issuing salary certificates, while employees should ensure they use them responsibly.
Let MahadHRC.ae guide you in maintaining trust and accuracy in your HR documentation.