Emirates ID Tracking: The Emirates ID is the primary identification document for all UAE residents, including workers. It is issued by the Federal Authority for Identity and Citizenship (ICP) and is mandatory for visa processing, salary payments, healthcare access, and job contract verification.
For UAE companies, especially those in manpower, construction, facility management, or hospitality, Emirates ID tracking is essential to:
Avoid fines and delays
Monitor ID renewals and validity
Comply with WPS salary transfers
Ensure legal status of workers
In this article, Mahad HRC UAE outlines how employers can handle Emirates ID tracking efficiently and stay 100% compliant in 2025.
Emirates ID Tracking – How Employers Can Monitor Worker IDs in 2025
What Is Emirates ID Tracking?
Emirates ID tracking refers to the process of:
Checking the status of a new or renewed ID
Monitoring expiry dates of existing IDs
Ensuring all staff hold valid Emirates IDs
Syncing ID information with visa, WPS, and MOHRE contracts
Employers can track ID status through the ICP portal or mobile app using passport number, application number, or Emirates ID number.
How to Track Emirates ID Status (Step-by-Step)
Emirates ID Tracking: Here’s how you can track your employee’s Emirates ID:
Option 1: ICP Website
Visit: https://icp.gov.ae
Click “ID Card Status”
Enter the Application Number (PRAN) or Emirates ID number
Click Submit
View real-time status (e.g. “Printed”, “In Production”, “Delivered to Post Office”)
Option 2: ICP Mobile App
Download ICP UAE Smart App (iOS / Android)
Register using your mobile number
Go to “My ID Requests”
Add employee PRAN number
Set reminders for expiry
Emirates ID Processing Stages
| Stage | Description |
|---|---|
| Application Received | ID application submitted |
| Under Process | Biometrics / Data verification |
| Printed | Card is ready |
| Dispatched | Sent to post office |
| Delivered | Employee can collect or receives card |
Employers should track these updates to plan visa stamping, medical insurance, and onboarding schedules.
Emirates ID Expiry Tracking for Employers
Emirates ID validity is usually linked to the visa duration (1, 2, or 3 years). Employers should:
Maintain a database of ID expiry dates
Set renewal reminders 60 days before expiry
Coordinate with PROs for renewal and medical tests
Failing to renew IDs in time can result in:
Worker visa fines
WPS salary block
Suspension of work permits
Legal penalties during MOHRE inspection
Tools for Centralized Emirates ID Tracking
Emirates ID Tracking: Mahad HRC recommends employers use:
| Tool | Feature |
|---|---|
| Excel Tracker | Simple, customizable for small teams |
| HRMS Software | Integrated ID & visa tracking |
| ERP Systems | ID expiry alerts, auto-reminders |
| ICP Employer Dashboard | View multiple applications under one license |
Our HR team helps clients set up automated tracking systems for 100+ workers to avoid human error.
Best Practices for Managing Emirates ID for Employees
| Best Practice | Why It Matters |
|---|---|
| Record ID issues & expiry dates at onboarding | Starts compliance early |
| Store scanned copy of ID in staff file | Easy access for visa, salary, hospital |
| Create renewal reminders in calendar | Prevent last-minute rush |
| Use color-coded ID reports | Prioritize urgent renewals |
| Update MOHRE contract after ID renewal | Keeps WPS and labor records aligned |
Emirates ID Checklist for Employers (2025)
ID submitted for new joiners
ID collected after printing
Valid copy stored in employee file
Updated in MOHRE, medical, and insurance systems
Reminder set 2 months before expiry
Renewed ID submitted to payroll/WPS
Mahad HRC offers full documentation support for Emirates ID management as part of our manpower and HR outsourcing services.
Common Employer Questions
What if my worker’s Emirates ID is delayed?
You can still issue salary if the visa is active and Emirates ID is in process, but long delays should be reported to ICP.
Can I track multiple IDs with one login?
Yes, employers with ICP business accounts can view and track multiple employee IDs.
Is ID renewal the same as visa renewal?
Yes, ID renewal and visa renewal happetogether;er both validities are linked.
What happens ian IDID expires and is not renewed?
Fines start from AED 20 per day after the grace period, up to AED 1000.
How Mahad HRC Helps You Track Emirates IDs
Emirates ID Tracking: We support your business with:
Emirates ID application and biometric booking
Expiry tracking for all staff
Monthly reports of pending renewals
Medical test coordination
Legal advisory for ID delays or fines
Digital records of all staff ID status
Whether you have 10 or 1000 workers, Mahad HRC ensures zero lapses in Emirates ID compliance.
Final Thoughts
“A valid Emirates ID means a legal worker. Tracking IDs is not just HR work it’s compliance, payroll, and legal protection for your business.”
With hundreds of workers under youlicencese, Emirates ID tracking must be automated, consistent, and legally updated. Let Mahad HRC UAE help your company stay ahead of fines and downtime.