In the UAE, the Emirates ID is a mandatory identity document for all residents, including expatriate employees. As we step into 2025, it’s crucial that employers and HR departments understand the updated procedures and timelines for Emirates ID renewal 2025 to stay compliant with UAE laws and avoid penalties.
This article provides a comprehensive employer-focused guide on how to handle Emirates ID renewal efficiently in 2025.
Emirates ID Renewal 2025 – What Every Employer in UAE Must Know
What Is the Emirates ID?
The Emirates ID is issued by the Federal Authority for Identity, Citizenship, Customs and Port Security (ICP). It is required for:
Residency verification
Banking
Medical services
Government transactions
Employment verification
Every UAE resident must carry a valid Emirates ID. Employers are legally responsible for ensuring that their staff’s IDs are up-to-date.
When Should Emirates ID Renewal 2025 Start?
The renewal process must begin 30 to 180 days before the ID’s expiration date.
Key Renewal Timeline:
| Timeframe | Action |
|---|---|
| 6 Months Before Expiry | Optional early renewal |
| 30 Days Before Expiry | Mandatory renewal window opens |
| After Expiry | Grace period of 30 days applies |
| Post-Grace | AED 20 fine/day (up to AED 1,000 max) |
What Happens If You Miss the Deadline?
Failing to renew an employee’s Emirates ID on time may result in:
Daily fines of AED 20 (up to AED 1,000)
Issues with labour contract renewals
Insurance claim problems
Delays in visa processing
Risk of legal penalties for the employer
It is essential that HR teams track ID expiry dates across all employees.
Documents Required for Emirates ID Renewal 2025
For employees under company sponsorship, the following documents are required:
Original passport
Copy of valid UAE residence visa
Previous Emirates ID card
Labor card or employment contract
Medical fitness test results (for employees aged 18+)
Step-by-Step Process for Emirates ID Renewal 2025
Here’s how to renew an employee’s Emirates ID in 2025:
Step 1: Medical Fitness Test
Required for employees aged 18+. Can be booked online and done within 24–48 hours.
Step 2: Visa Renewal
The Emirates ID renewal is linked to the UAE residency visa renewal. The employer must first:
Apply for visa renewal through GDRFA or ICP portal
Pay the visa renewal fees
Submit employee documents
Step 3: ID Renewal Application
Visit ICP website (www.icp.gov.ae) or TAMM/DubaiNow platforms
Upload required documents
Pay Emirates ID renewal fee (AED 270 – AED 500)
Step 4: Biometric Appointment (if required)
New biometric scans may be needed for some applicants.
Step 5: ID Printing and Delivery
Once approved, the new Emirates ID will be printed and delivered to the registered address or PO box.
Fees for Emirates ID Renewal in 2025
| Duration | Fee (Approximate) |
|---|---|
| 1 Year | AED 270 – AED 300 |
| 2 Years | AED 370 – AED 400 |
| 3 Years | AED 470 – AED 500 |
Additional service fees may apply for typing centres or fast-track processing.
HR Best Practices for Emirates ID Renewal 2025
Maintain an Expiry Dashboard
Use HR software to track ID expiry dates for all employees.Renew Early During Peak Seasons
Avoid delays by renewing IDs well before Eid, Ramadan, or year-end holidays.Communicate Clearly with Staff
Remind employees of upcoming renewals. Document their submissions and approvals.Use Authorized Typing Centers
ICP-approved centres can process forms faster and handle errors.Archive All Renewal Records
Store digital and hard copies for future audits or disputes.
What’s New in Emirates ID Renewal 2025?
As of 2025, these updates have been rolled out:
Unified ID-Visa application process for faster turnaround
Facial recognition technology pilot for biometric verification
New digital Emirates ID available via UAEICP app
Improved employer dashboards for mass employee renewals
Employer Responsibilities
Employers must ensure:
Employee IDs are valid
Visa renewals are initiated on time
Fines are paid if applicable
IDs are delivered to employees securely
Failing to comply could result in labour inspection penalties or disruptions in payroll, bank account access, and visa status.
Conclusion
In 2025, staying on top of Emirates ID renewal 2025 is not just a legal obligation; it’s a sign of responsible workforce management. Delays and errors can cost your company thousands of dirhams and create avoidable disruptions.
Ensure you’ve implemented proper tracking systems, engaged your HR team, and used the official ICP channels for a smooth renewal process. Let MahadHRC.ae support your business in staying compliant and competitive in the UAE labour market.